Planning a fundraising event or initiative on campus? Complete the Campus Fundraising Request Form to get started. Click the button below to access the form and provide the necessary details to ensure your project aligns with MSU Billings guidelines. We’re here to help make your fundraiser a success!
MSU Billings Foundation & Alumni seeks philanthropic support from the community at-large in support of the programs of Montana State University Billings (MSUB). All gifts to MSU Billings must be processed by the MSU Billings Foundation & Alumni to assure adherence to IRS rules and regulations and accurate fundraising reporting. All tax-deductible receipts to donors for gifts made to MSU Billings must be administered solely by MSU Billings Foundation & Alumni. Centralization of fundraising efforts is a means to ensure proper management of fund development. MSUB Foundation & Alumni coordinates, solicits, receipts and acknowledges charitable gifts benefiting MSUB.
Requests for all contributions are coordinated with MSUB Foundation & Alumni, including new and existing initiatives benefiting MSUB. In compliance with the current Data Sharing Agreement between MSUB and MSUB Foundation & Alumni, requests for and offers of contributions and sponsorships (monetary, product, gift cards, in-kind), whether solicited or unsolicited, shall be directed to MSUB Foundation & Alumni. Program budget, Jacket Giving Day, and grants need to be explored prior to implementing a fundraising activity.
In order to achieve optimal coordination of efforts, fundraising plans should be submitted for approval no less than two months prior to planned execution. Special circumstances may be granted on a case-by-case basis. MSUB Foundation & Alumni will support the activity with a fundraising plan to include:
- Timetable (to avoid conflicting fundraising drives/solicitations)
- Need/case for support
- Business/person(s) to receive the request (potential donors)
- How the request will be made (solicitation strategy)
- Implementation materials, including but not limited to: prospective donor lists; request letter; telephone script; and reply device/pledge form
- Gift record and acknowledgment procedure
- Cultivation and stewardship at the drive’s conclusion
After review and approval of the plan, MSUB Foundation & Alumni will work with the involved MSUB staff to determine who is responsible for the execution.